View Our Website View All Jobs

Executive Associate

Humanity United is seeking an experienced and dynamic Executive Associate who will work with the Managing Director, Peacebuilding / Head of Office. In this role, the Executive Associate will provide effective executive and administrative support to the Managing Director as well as lead and execute various projects, tasks and events related to the Managing Director’s scope. The Executive Associate, in support of the Head of Office, will also partner with the Office Manager on various office tasks and culture building initiatives as well as provide operational support to the broader office.

The Executive Associate must be pro-active, creative and enjoy working within a small team environment that is mission-driven, results-driven, and community oriented. The successful candidate will also be able to work in a highly professional manner using discretion and sound judgement to manage a varied work program. 



Executive Support to Managing Director

  • Manage calendar and schedule for Managing Director
  • Support and balance the Managing Director’s workloads by managing information flow, resolving and prioritizing, and providing analysis and advice on key issues. 
  • Coordinate domestic and international travel for Managing Director. Provide preliminary research, meeting materials and travel arrangements, and prepare briefing packages/talking points/outlines.
  • Assist with expense reports for Managing Director.
  • Support production of reports and meeting materials related to Managing Director’s scope of work
  • Manage unsolicited grant inquiries and requests relevant to Managing Director’s scope of work
  • Manage sponsorship, membership, grant, contract, and PO processing as requested by Managing Director
  • May be called upon to manage the development, administration and promotion of specific projects, as required by the Managing Director.

Administrative Support to DC Office

  • Technology support and troubleshooting e.g. videoconferencing
  • Daily maintenance of office, kitchen, and storage areas – ensuring all areas are clean, organized, and well-stocked
  • Sorting and distributing incoming mail
  • Logistical support for meetings including set-up and ordering catering
  • Assist the Office Manager in planning and coordinating onsite and offsite team building activities and social events for the DC office
  • Partner with Office Manager in ensuring organizational processes are followed, including sending reminders and messaging expectations of senior leadership 
  • In Office Manager’s absence, fill in to provide overall administrative and technical support for DC office.



  • Bachelor’s degree or equivalent experience required
  • 3+ years of experience supporting senior executives is required
  • Prior work in a non-profit or philanthropic environment is highly desirable
  • Must demonstrate excellent communication skills (verbal and written), resourcefulness, willingness to work on both routine administrative tasks and higher-order projects, and the ability to work in a fast paced environment 
  • Advanced knowledge of Apple and Microsoft Office hardware/software products and videoconferencing technology
  • Must be strong at multi-tasking, prioritizing, and have demonstrated expertise in proactively working on projects of wide scope and significant magnitude
  • Must have outstanding attention to detail, accuracy and organization skills including the ability to prioritize and make judgements about what is urgent vs important.
  • Ability to consistently demonstrate a customer-centered, professional manner and collaborative approach in dealing with individuals at all levels, both internally and externally and from a variety of backgrounds and cultures
  • Experience working on projects or in organizations with international aspects
  • Must have experience working with high profile individuals and on high profile projects using appropriate sensitivity and confidentiality
  • Comfortable with ambiguity, must demonstrate high degree of flexibility and adaptability.
  • Must be a creative and proactive self-starter, while being a strong team player who acts with diplomacy at all times
  • Must be resourceful and, once trained, able to work at a high level with little guidance 
  • Strong work ethic and impeccable professionalism are key job requirements
  • Other duties assigned from time to time, as needed by institutional priorities.
Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.